Personal Assistant - Multiple Tech Leaders
Salary: Competitive Plus Benefits
Location: London Store Support Centre and Home, London, EC1M 6HA
Contract type: Fixed-Term Assignment
Business area: Sainsbury's Tech
Closing date: 07 August 2025
Requisition ID: 400010546
We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. Think about the scale it takes for us to feed the nation. The level of data, transactions and variety it involves. Then you’ll realise that ours is a modern software engineering environment because it has to be. We’ve made serious investment into a Tech Academy and into setting standards and principles. We iterate, learn, experiment and push ways of working such as Agile, Scrum and XP. So you can look forward to awesome opportunities in everything from AI to reusable tech.
Division/Dept.
Sainsburys Tech
In a nutshell
As Personal Assistant to multiple Senior leaders within the Sainsbury’s Tech division, you’ll provide professional and confidential support including traditional administrative, organisational and analytical PA tasks. You’ll be responsible for diary management, organising meetings, assisting with presentations, arranging travel and accommodation, expenses and the delivery of accurate and timely information.
What you need to do
- To provide organised and comprehensive administrative support in all areas as required by the leaders.
- To manage and co-ordinate multiple diaries, scheduling appointments on a daily basis, prioritising at short notice, proactively managing regular and long-term commitments through liaison with relevant business areas and cross functional teams to ensure consistent and maximum attendance by key colleagues and ensuring any ad-hoc meeting logistics are met. For example, meeting and greeting external visitors when required.
- Read and prioritise inbound communications to leaders ensuring timely and accurate responses are issued and priorities are flagged.
- Maintain and administer systems on behalf of the leaders where approved – such as SSP, Concur, MyHR, processing holiday requests and expenses in a timely manner.
- Act as first point of contact within the team, investigating queries from internal and external stakeholders, tenaciously taking ownership through to resolution.
- Ensure information required by the leaders is prioritised, collated, tracked and stored in a manner and format that facilitates timely retrieval whilst considering information confidentiality.
- Collating agendas, pre reads, recording any next steps and issuing minutes for key meetings as required.
- Facilitate clear, accurate and timely communications to the team and stakeholders at all levels when required by the leader.
- To organise internal and externals events, visits, conferences with the team and with suppliers or external bodies as required
- Work cross functionally across other domains, particularly with other support and central functions to ensure that information and meetings are managed in a way that is prioritised and is most efficient and effective for all parties
- To arrange and coordinate timely and cost-efficient travel arrangements for the leaders.
- To be an active and positive team player of an established PA team, assisting the team with holiday cover when required.
- Develop strong professional relationships with the leaders, always upholding the business values for both internal and external parties, whilst maintaining a high level of discreteness and confidentiality at all times.
What you need to know and show
- Confident, optimistic, positive attitude and energy whilst being adaptable to a fast-paced environment
- Great communication skills at all levels
- Excellent organisation skills
- Multi-skilling and prioritisation skills
- Consistently use own initiative and work proactively
- Previous experience of high-level administrative skills, project and diary management etc
- Ability to network with all areas of the business
- Impact and influencing skills
- Excellent written and verbal skills
- Good self-awareness and strong teamwork skills to work alongside colleagues to deliver the best results.
- Manages highly sensitive information both efficient and discretely at all times.
- Planning and prioritisation of daily workload to ensure team administration and communication is completed in the most straightforward way.
- Timely and accurate information management
- Demonstrate good judgement in escalating issues.
- Proficient working with Outlook, Teams, PowerPoint, word and Excel
Directly or indirectly manages
No direct reports
Support we will provide
- Include the resources available e.g. Sainsbury’s intranet (OurSainsburys)
- Sainsbury’s L&D, line management support
We are committed to being a truly inclusive retailer so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new — whether that’s as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them: Starting off with colleague discount, you'll be able to save 10% on your shopping online and instore at Sainsbury's, Argos, TU and Habitat, and we regularly increase the discount to 15% at points during the year. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform. Your wellbeing is important to us too. You'll receive an annual holiday allowance and you can buy up to an additional week's holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, salary advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme. Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave. Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).
